Support Site User Guide

Before any exports can be taken from your MIS, they must be approved by your Headteacher in the USO support site. The Head is the legal owner of the school's data and without their consent, no data can be exported for use with this system. The Head must visit the AutoUpdate settings page found under the User accounts tab and give their consent online.

The Head must tick the available tick boxes under the the Atomwide Attendance report heading. They must then click the button that reads Accept Selected Reports.

To export attendance from SIMS, your school must have Autoupdate installed and Attendance data exports accepted by the Headteacher via the AutoUpdate settings page.

Your school must decide what time of day the MIS is fully up-to-date with that day's attendance data and set up a scheduled task within the AutoUpdate software to export that data.

To configure a scheduled task for attendance exports go to the start menu and choose Start > Programs > Atomwide Ltd > USO-AutoUpdate. This folder contains three options. Choose USO-AutoUpdate.

When the application opens select (ie highlight) the Attendance report from the list of reports in the left-hand panel.

Then click the Schedule... button in the right hand (grey) panel.

A new window will open (as shown below). The Report field at the top should say Atomwide to Attendance.

Enter your Windows username and password.

Select the days of the week and time of day when you want the attendance data to be exported. Ideally, the time should be set to whenever all the teachers have had a chance to enter attendance data into the MIS.

Click the button to Create Scheduled Task (this becomes active after you enter your security credentials).

Done. An Attendance report has now been set up to run automatically.

The attendance information can be used in other services which can be purchased from Wavenet Education if required.

The other services include AutoText which is a communication system and can be used to send out absence alert messages to parents.

Also attendance information is used with ParentComms:Reporter, a parental reporting tool where parents can check different information about their children, including their attendance history.

You can also choose to export your school's attendance data two (or more) times a day to be able to notify parents of am and pm absences. Additional attendance exports must be scheduled using the Windows controls and not the AutoUpdate software.

Attendance exports are not currently possibly from a Wauton Samuel or Serco CMIS MIS.

Setting up additional scheduled tasks is done via standard Microsoft Windows controls not through the AutoUpdate interface. As a result, the creation process and location of the Scheduled Tasks interface may vary significantly from the one described below depending on your version of Windows. For example, task scheduling is radically different in Windows 2008. Please take the guidance below as a general indication of how to proceed and adapt it to the operating system your machine is running.

To configure an additional attendance report to run automatically, go to the Start menu and select Control Panel > Scheduled Tasks then choose the USO-AutoUpdate-Report 3 scheduled task (on the machine on which AutoUpdate is installed).

This scheduled task will need to be duplicated and set to run at a different time, resulting in an additional regular data export.

Open the scheduled task to be duplicated and click the Schedule tab to display the current report's settings.

Tick the Show multiple schedules box above the OK button.

A new field will become active just below the tabs showing the selected task.

Click the New button directly below this field to create an additional task.

With the newly created scheduled task selected, choose the days and times for the task to run.

If creating an afternoon attendance report, select Weekly in the Schedule Task field (this makes the days of the week visible) and tick the relevant days if not already selected.

In the Start time field, enter the time you would like data exports to take place. This should be after the MIS has been updated with the pm attendance information.

Click OK.

Done. A second daily scheduled task to export attendance data has now been set up to run automatically.

If there is ever an occasion where the attendance export was sent with incorrect or incomplete information the export can be re-run for that particular day.

To re-run a report, first open the USO-AutoUpdate Software installed on your SIMS server.

Once open, click the Run a Report button in the top right corner.

Select the report type: Atomwide Attendance. Then click Next.

Now select the radio button for the second option: Extract, Filter and Upload.

Select the past date for which upload is needed.

To send export the Attendance and send it to Wavenet Education, click Run.

An attendance report for the selected date will be sent to Wavenet Education where it will be processed and used to update the information available to your users either for the purpose of parental reporting or the School Shop dinner money payments.

This should update any previously incorrect information.